Custom Cardboard Filing Boxes
Secure, Stackable Storage for Documents, Records, and Office Files
Our cardboard filing boxes with lids are designed to help businesses, institutions, and individuals organize, store, and protect paper documents efficiently. Constructed from rigid corrugated board and equipped with secure lids, these boxes offer durable, stackable storage for A4, legal, and letter-size files, making them ideal for offices, archives, and record rooms.
Featuring optional labeling panels, hand holes, and reinforced bottoms, our file boxes are easy to handle and clearly marked for quick retrieval. Whether used for tax files, personnel records, or general office storage, these boxes provide a cost-effective, professional solution for managing paperwork while maintaining neat, protected storage.
Product Specifications & Customization Options – Designed for Filing, Built for Office Efficiency
Our cardboard file boxes are available in standard and customizable formats to suit a wide range of filing systems. From short-term storage to long-term archiving, we provide reliable construction, user-friendly design, and full branding support.
| Specification Item | Available Options |
|---|---|
| Material Type | Corrugated Board: E-flute / B-flute / Double-wall Kraft or White Liner |
| Board Strength | ECT 32–44; bursting strength 200–275 lb |
| Common Sizes | – 15” × 12” × 10” (Standard Legal) – 17” × 14” × 11” (Oversized) – Custom |
| Box Styles | Lift-off lid (two-piece), Attached flip-top lid, Self-locking bottom |
| Hand Hole Design | Die-cut handles with or without reinforced edges |
| Labeling Options | – Printed side panels with “Contents,” “Date,” “Department” fields – Custom logos and barcodes |
| Color & Finish | Kraft brown (default), White exterior, Custom PMS color print, Matte lamination |
| Printing Capabilities | Flexographic (1–2 colors), Digital (full-panel logos or handling icons) |
| Certifications | FSC, RoHS, REACH, ISO 9001 |
| MOQ | Starting from 500 boxes per size/design |
Optional internal folders, dividers, or index card holders can be integrated or supplied separately for enhanced filing efficiency.
Structure & Style Design – Functional File Box Formats for Efficient Storage & Retrieval
Our cardboard filing boxes are available in multiple practical structural designs to accommodate different usage environments—from open-access filing systems to deep archive storage. Each structure prioritizes ease of handling, stackability, and document protection, ensuring your files are safe and accessible.
1. Lift-Off Lid File Box (Two-Piece Design)
This is the most common style, featuring a separate lid that fully covers the box body. It allows easy top-down access and supports stacking in office and archive shelving.
Best For:
- Tax documents, HR files, medical records
- Short- or long-term shelf-based storage
Features:
- Fully removable lid
- Reinforced double-wall ends for durability
- Wide side panels for labeling
2. Flip-Top Attached Lid Box
This design features an attached lid with back-hinge scoring, allowing it to stay connected while offering quick access—ideal for frequent retrieval environments.
Used In:
- Daily document handling
- Shared office spaces
- Mobile filing carts
Advantages:
- Lid won’t get lost
- Easy one-hand opening
- Compatible with color-coded systems
3. Self-Locking Bottom Box
This version includes a folding base with locking tabs, eliminating the need for glue or tape—great for easy assembly and flat-pack shipping.
Applications:
- Bulk resale for office supply retailers
- Self-service archive systems
Benefits:
- Fast setup
- Clean flat bottom
- Folds flat for storage when not in use
4. Indexing or Divider-Compatible Box
Available with or without interior index rails or tabs, these boxes are designed for use with hanging folders or categorized internal systems.
Ideal For:
- Government record rooms
- Financial documentation
- Projects with multiple sectioned files
Options Include:
- Die-cut folder slots
- Reinforced inner walls
- Printed index guides
5. Archival-Grade Storage Box (Heavy-Duty Format)
For long-term document preservation, this box features thicker walls, moisture-resistant coatings, and oversized lids to protect high-volume or legacy files.
Recommended For:
- Legal compliance archives
- Historical or academic records
- Long-term boxed storage in climate-controlled rooms
Box Characteristics:
- Double-wall sides and bottom
- Sealed top edges
- Optional desiccant or acid-free interior linings
All structures can be printed with handling instructions, department info, dates, and reference numbers, making retrieval faster and file loss less likely.
Materials & Printing Options – Archival-Safe Board with Custom Print for Clarity & Control
Our cardboard file boxes are made from strong, lightweight, and environmentally responsible corrugated board, designed to hold paper documents securely without warping or collapsing—whether stacked in archive rooms or handled daily in busy offices. Combined with clear labeling and optional branding, our material and print solutions make your records easy to manage and protect.
1. Durable Corrugated Board for Office & Archive Use
We use board materials specifically selected for long-term document storage, weight support, and easy handling.
| Board Type | Thickness | Applications |
|---|---|---|
| E-Flute (Light) | ~1.5mm | Compact files, lightweight use, retail sales |
| B-Flute (Medium) | ~3mm | Standard office use, multi-tier shelving |
| Double-Wall Board | ~4–5mm | Archive-grade, high stacking, legal record rooms |
Material Features:
- ECT 32–44; bursting strength 200–275 lb
- Edge-crush resistant for vertical stacking
- Foldable without tearing or memory loss
- Optional moisture-resistant coating
2. Sustainable & Safe Materials
Our filing boxes are safe for use in institutional, legal, and academic environments. Materials comply with international environmental and handling standards.
- FSC-certified recyclable paperboard
- RoHS & REACH compliant inks and glues
- Acid-free board available for archival storage
- Formaldehyde-free, AZO-free, and non-toxic surface options
3. Clear, Practical, and Customizable Printing
We support high-clarity print zones for labeling, categorization, and branding. Boxes can be pre-printed with forms, instructions, or reference charts for faster office use.
| Printing Type | Best For |
|---|---|
| Flexographic Printing | 1–2 color logos, side panel content labels, arrow icons |
| Digital Printing | Full-panel graphics, multilingual panels, internal messaging |
| Screen Printing | Spot treatment (logos, checklists, barcodes) |
Custom Print Options:
- “Contents / Date / File No.” pre-filled panels
- Department color coding
- QR/barcode support for document tracking
- Branded exterior for institutional use or resale
4. Optional Surface Enhancements
- Matte coating for clean professional appearance
- Moisture-resistant lamination for archive environments
- Anti-scuff treatment for high-traffic handling
- Writable zones for marker/pen input
Our board and print solutions allow your filing boxes to remain functionally efficient, environmentally compliant, and brand-consistent across your entire filing or archiving system.
Application Scenarios – Professional Filing Solutions for Offices, Archives, and Institutional Storage
Our cardboard file boxes are trusted by a wide range of users who require organized, secure, and clearly labeled document storage. Whether you’re archiving years of legal records, managing active HR files, or reselling office supplies, our filing boxes provide the versatile structure and performance your operations need.
1. Corporate & Small Business Office Filing
Offices rely on our filing boxes for daily, monthly, and long-term storage of operational paperwork. Easy labeling and handle cutouts make them ideal for departmental records, invoices, and internal reports.
Typical Uses:
- Accounting and payroll records
- Client or vendor contracts
- Team-based documentation by department
Benefits:
- Clean, uniform shelf storage
- Label panels improve filing accuracy
- Reusable across document cycles
2. Legal, Government & Financial Archives
Law firms, government bureaus, and financial institutions use heavy-duty file boxes for compliance storage, where documents must be safely preserved for 5, 10, or more years.
Applications:
- Legal case files and notary documentation
- Tax records, audit files, and transaction logs
- Archival records with security protocols
Special Features:
- Acid-free and moisture-resistant board (available)
- Pre-printed “Date / Case / Ref.” zones
- Stackable for deep archive shelves
3. Educational & Academic Institutions
Universities, schools, and research organizations use filing boxes to store student records, research data, and administrative files.
Use Cases:
- Year-by-year student enrollment files
- Grant and funding paperwork
- Examination papers and thesis submissions
Advantages:
- Lightweight and easy to move between departments
- Writable exterior for catalog numbers or batch labels
- Bulk cost-effective for seasonal storage
4. Healthcare & Medical Record Storage
Hospitals and clinics require protected, clearly organized storage for patient files, insurance forms, and compliance records.
Relevant Scenarios:
- Temporary chart holding during patient transfers
- Archived files in secure medical storage
- Health insurance and billing documentation
Box Features:
- Tamper-evident lids
- QR code or barcode tracking zones
- Compatible with HIPAA-compliant workflows
5. Retail & Office Supply Distribution
Resellers and supply stores stock these file boxes as standard office packaging, especially for B2B customers or moving services.
Sales Applications:
- Office supply kits (with folders, labels, inserts)
- Moving boxes for document relocation
- Seasonal back-to-school or filing campaigns
Custom Options:
- Private label branding
- Multi-pack retail kits
- Color-coded product lines
No matter the file volume or handling frequency, our cardboard filing boxes provide the organization, protection, and professionalism needed to streamline storage operations and reduce paperwork chaos.
Customization Services & Packing Specifications – Scalable Filing Solutions Built for Your Business or Brand
We offer full-service customization and manufacturing of cardboard file boxes to meet the needs of corporate clients, institutions, office supply retailers, and archival service providers. Whether you require branding, functional print layouts, or optimized packaging for logistics and resale, we provide a complete packaging solution.
OEM & ODM Custom Manufacturing
We support:
- OEM production using your dimensions, print files, and brand specs
- ODM development based on your document types, shelving system, or archive requirements
- Size-matching for standard A4, legal, or oversized file folders
- Custom tool development for unique lid structures or bottom locks
We assist with:
- Dieline development
- Load-bearing design optimization
- Structural sample prototyping
Custom Printing & Labeling Support
Add functionality and branding directly onto your file box.
- Company logos or department-specific branding
- Pre-printed content panels (“Date / Client / File No.”)
- Color-coded designs for department or record type
- Barcode, QR code, or serialization zones
- Language localization for global clients
Packaging Options & Export Specifications
Boxes are shipped flat-packed to reduce transport costs and allow easy assembly upon arrival.
Standard Packing Formats:
- 10 or 25 pcs/bundle (strapped or shrink-wrapped)
- Master cartons labeled by design and lot number
- Optional palletization for warehouse stocking or export
Available Accessories:
- Matching manila folders, dividers, or file rails
- Insert card pockets or document holders
- Printed assembly instruction sheets (on box or insert)
Global Fulfillment & Trade Support
We handle all necessary logistics and documentation for global clients.
- Trade terms: EXW, FOB, CIF, DDP available
- Documents: Invoice, Packing List, Certificate of Origin, HS code classification
- Pallet configuration plans for container optimization
- Express shipping available for samples and urgent orders
Production & Lead Times
- MOQ: Starting from 500 boxes per design/size
- Samples: 3–7 working days (plain or printed)
- Mass production: 15–20 working days depending on complexity
- Rush orders accepted with simplified structure
Whether you’re managing document archives or supplying professional office products, we provide custom-fit, scalable filing box solutions that meet your operational needs and reflect your brand quality.
Key Advantages & Technical Features – Reliable Filing Solutions for Professional Storage Systems
Our cardboard filing boxes combine structural strength, practical design, and custom functionality to deliver efficient, secure document management across a range of industries. From high-volume archive systems to dynamic office environments, these boxes offer long-lasting performance and user-friendly handling.
1. Strong, Stackable Construction
Engineered with durable corrugated board, our boxes can handle the weight of packed paper files while maintaining shape and stability.
- Double-wall ends for high compression resistance
- ECT 32–44 rating for reliable stacking on shelves
- Fold-flat bottom and rigid sidewalls for secure box integrity
2. Quick Assembly and Easy Handling
Designed for office speed and ergonomic handling, each box is simple to assemble, carry, and label.
- No-tape assembly options available
- Die-cut hand holes for safe lifting
- Writable side panels for indexing
3. Efficient Filing and Retrieval
Our boxes support streamlined document access and archiving with clear labeling areas and optional indexing features.
- Pre-printed or custom labeling zones
- Compatibility with hanging folders or internal dividers
- Color-coding or department-specific designs
4. Long-Term Document Protection
Whether used in climate-controlled archives or open-access office spaces, the materials and design protect files from wear, dust, and stacking stress.
- Optional moisture-resistant coating for high-humidity storage
- Acid-free paperboard available for compliance archives
- Reinforced lids prevent dust ingress and lid warping
5. Space-Saving and Flat-Packed Delivery
Boxes arrive flat-packed, helping you maximize warehouse storage and minimize freight cost.
- Up to 80% space savings in inbound logistics
- Bulk-packing bundles available for B2B and retail
- Fast folding structure supports on-site efficiency
6. Customizable to Your Filing System
Whether you need brand visibility, print-on-demand instructions, or multi-lingual content areas, we deliver tailored print and box structures aligned with your documentation system.
- Multi-format compatibility (legal, A4, oversized)
- Branded surface for institutional presence
- Modular design to integrate with existing storage
With their robust structure, ergonomic features, and archive-ready materials, our cardboard file boxes provide dependable support for every stage of the document lifecycle—from daily use to long-term preservation.
Frequently Asked Questions (FAQ)
Q1: What is your minimum order quantity (MOQ)?
Our MOQ typically starts at 500 units per design or size, depending on box structure, printing complexity, and accessory requirements.
Q2: Can I get a sample before placing a bulk order?
Yes. We offer:
- White structural samples (flat-packed) within 3–5 working days
- Custom printed samples with branding or labeling within 7–10 working days
Sample fees are refundable upon full order confirmation.
Q3: What sizes are available for file storage?
We offer both standard and custom sizes:
- 15” × 12” × 10” – Fits letter/legal files
- 17” × 14” × 11” – Oversized storage
- Fully customizable dimensions for A4, legal, tab folders, or boxed files
Q4: Are the boxes strong enough for heavy documents and stacking?
Yes. Our filing boxes are made from:
- Corrugated board with ECT 32–44 strength
- Optional double-wall sides or bottom
- Designed to hold up to 25–35 kg depending on configuration
Q5: Can the boxes be printed with content labels or our company logo?
Absolutely. We provide:
- Custom logo printing on 1–4 panels
- Pre-printed “Contents / Date / File No.” zones
- Flexographic and digital printing in multiple languages
- Color-coded designs for departments or document types
Q6: Are your materials safe for long-term storage and environmentally compliant?
Yes. Our filing boxes are:
- FSC-certified and 100% recyclable
- RoHS/REACH compliant
- Available with acid-free and low-VOC components for archival use
Q7: Do the boxes come pre-assembled?
No, boxes are shipped flat-packed to save volume.
However, they are designed for quick, tool-free assembly, and we can provide printed folding instructions or video support if needed.
Q8: Do you provide accessories like folders, dividers, or index cards?
Yes. Upon request, we offer:
- Manila folders or tabbed dividers
- Index card sleeves and insert pockets
- File rails or hanging folder compatibility for custom runs
Q9: What is your lead time for production and shipping?
- Samples: 3–7 working days
- Mass production: 15–20 working days based on volume and customization
- Shipping: Global delivery by sea, air, or express; EXW, FOB, CIF, or DDP available
Q10: Do you offer export documentation and pallet packing?
Yes. We provide:
- Certificate of Origin, Invoice, Packing List, HS code
- Palletized delivery for warehouse unloading or containerization
- Branded outer cartons and bundled sets for B2B resale
